PRIVACY NOTICE

Last Modified August 18, 2018

This Privacy Notice is meant to help you understand what information the Northern California CBT
Network (“NCCBT Network”) collects and how we use this information. If you have questions about our
Privacy Notice, you may contact us here.

By accessing our website at nccbt.net or where this policy is posted, you consent to this Privacy Notice.

What Information Do We Collect?
Third Party Links On Our Website.
How Do We Use The Information We Collect?
Why Do We Share The Information We Collect?
Cookies & Other Similar Technologies.
How Do We Keep Your Information Secure?
Children’s Online Privacy.
How to Access and Control Your Personal Data.
How to Contact Us.
Your California Rights.
Changes To Our Privacy Notice.


WHAT INFORMATION DO WE COLLECT?

We collect personal information, or “personal data,” in order to operate our professional association and
facilitate our services. “Personal data” is the information that identifies you as an individual, such as your
name and contact information. The type of personal data we collect depends on your interactions with us
and how you use our website. Some information is provided by third parties, such as when you RSVP to
events, and some information is provided to us by you.
You provide us with personal data when you:
• Contact us;
• Sign up for membership;
• Attend NCCBT Network events;
• Use the NCCBT Network Clinical Directory or Forum/Listserv; and
• Sign up to receive communications from us.
You may choose not to provide certain personal data, however, you may be unable to use a certain
service or be unable to access certain functionalities of our website.  For example, we need your contact
information in order to respond to you when you communicate with us.

The type of personal data we collect depends on the NCCBT Network events and services that you use
which may include:

Contact Information. We may collect your first and last name, email address, postal
address, phone number, user name, or other similar contact information.

Billing Information. We collect data necessary to process your payment if you make
purchases, such as your credit card or bank information.

Account Information. We collect information related to your account such as your
username or password. We also keep a record of NCCBT Network events you have
attended.

Professional Information. If you choose to provide it, we collect professional
information to provide Continuing Education credit or to include in the Clinical Directory. This
may include information such as your job title; your professional license, certification or
registration numbers; the name, postal address, telephone number of your employer; the
insurance panel on which you are a preferred medical provider; and other similar professional
information.

Demographic Information. We may collect demographic information such as your
geographic location.

INFORMATION COLLECTED AUTOMATICALLY

We collect and use aggregated information about site visitors which does not personally identify you.
When you visit our website, we may automatically receive your computer’s internet protocol (IP) address,
your operating system and browser type, the web pages you visit on our website, the address of any
referring website, the date and time of your visit, and your geographic location. This information is used
to operate, maintain, and manage our website. For example, we may calculate the average number of
site visitors who visit a particular webpage on our website.


THIRD PARTY LINKS ON OUR WEBSITE

Our website may contain links to other third party websites for your convenience. We are not responsible
for the privacy policies and practices of other third parties and any information you submit to a third party
is subject to their privacy policy. Once you leave the NCCBT Network website or are redirected to a third-
party website, application, or other online service, we encourage you to read the privacy policy applicable
to that third party.


HOW DO WE USE THE INFORMATION WE COLLECT?

We use the personal data we collect to communicate with you and to facilitate activities and services such
as events, the Clinical Directory or the Forum/Listserv. We also use the data we collect to operate our
association and its activities, improve our services and to send you event announcements that we think
may interest you.

TO PROVIDE AND IMPROVE OUR SERVICES

We use personal data to provide our services, including facilitating communication between you,
NCCBT Network and other NCCBT Network Members. We may also use personal data to understand
how site visitors use our website in order to improve our website or offer more relevant events.

TO COMMUNICATE WITH YOU

We use your personal data to respond to you when you contact us. We may also use your
personal data to communicate with you about events or inform you of any updates or changes to your
membership. To update your preferences or to opt-out of receiving certain communications, please see
How to Access and Control Your Personal Data below.


WHY DO WE SHARE THE INFORMATION WE COLLECT?

We may share personal data with our members, vendors or other third parties as necessary to provide
information or complete the transaction of a service you have requested or authorized. We may also
share personal data if required by law, to protect our customers or others, or to maintain the security of
our products or to operate our business.

NCCBT NETWORK MEMBERS

NCCBT Network is a professional association of cognitive behavioral therapists which promotes
networking and educational activities amongst members. We may share your personal data with other
NCCBT Network members in order to facilitate events or to facilitate networking or educational services.
For example, if you choose to list yourself in the Clinical Directory your information is available to other
NCCBT Network members who have access to the Clinical Directory.

LISTSERV

We use a Forum to facilitate communications amongst NCCBT Network members.
All NCCBT NETWORK members are automatically invited to join the NCCBT Network ListServ
and you may choose whether or not to join. You may also choose whether to receive and
participate in communications related to the Listserv. For more information or to exercise your
preference to receive messages, please visit: https://www.nccbt.net/category/support/listserv-support/.

CLINICAL DIRECTORY

If you are an NCCBT Network member, you are eligible to list yourself in the Clinical Directory by
creating a profile. You control the personal information about yourself which other NCCBT
Network members may view in the Clinical Directory and you can change or delete information
about yourself at any time. You may choose not to be listed in the Clinical Directory by not
preparing a profile for yourself.

THIRD PARTY SERVICE PROVIDERS

We may share your personal data with third parties to perform services on our behalf such as
payment processing, providing technical services, or facilitating events. For example, we use PAYPAL to
process payments made through our website. You can learn more about PayPal at:
https://www.paypal.com/us/webapps/mpp/ua/privacy-full.
These third parties may only use the personal data that is necessary to perform the function required and
may not use it for any other purpose. We will not sell or rent your personal data to third parties without
your permission.

COMPLIANCE WITH LEGAL OBLIGATIONS

We may access, preserve, use, or disclose your personal data if we have a good faith belief that
the law requires us to do so, or that it is reasonably necessary to detect, prevent, and address security,
technical issues, or fraud.

BUSINESS USE

We may access, preserve, use, or disclose your personal data in order to protect the rights of the
business, its property, its employees and others, or to enforce our billing or contracts. If we are involved
in a merger, acquisition, sale, restructuring or other change in ownership, personal data may be among
the transferred business assets.


COOKIES & OTHER SIMILAR TECHNOLOGIES

Like many other websites, we use cookies and other similar technologies to improve the performance of
our website. Our website may also include web beacons and cookies from third party service providers.
Cookies are small text files sent from a website and stored on your browser while you visit a website.
Cookies track how you use a website and enable the website to remember your preferences and settings
and help us analyze how our website is performing.
Many web browsers are set up to accept cookies automatically, but you may change your cookie
preferences through the options available in your web browser. You may choose not to receive certain
cookies, however please note this may affect the availability of certain features of our website.
Session Cookies provide information about how a website is used during a single browser session while
a user is visiting a website and usually expire after the browser is closed.
Persistent Cookies remain on your device between different browser sessions for a set amount of time
in order to enable the website to remember user preferences, settings, or actions across other sites.
First-Party Cookies are cookies set by the website you are visiting. They have the same domain or
subdomain as what is in your browser’s address bar.
Third-Party Cookies are set by third parties that are different from the website you are visiting. These
cookies have a different domain or subdomain than what is in your browser’s address bar.
You may change your cookie preferences in your web browser settings. Please review the options
available in the web browser that you are using to make changes to your cookie preferences.

ANALYTICS

We use third party analytics services to understand how our website is accessed and used to
improve the performance of our website. For example, we use:
Google Analytics which uses cookies and other similar technologies to collect and analyze
information about how our website is used. You can learn more about Google Analytics at
https://www.google.com/policies/privacy/partners/, and you may choose to opt-out by visiting
https://tools.google.com/dlpage/gaoptout.


HOW DO WE KEEP YOUR INFORMATION SECURE?

We use certain physical, administrative and electronic safeguards to protect the security, confidentiality
and integrity of personal data. While no method of data transmission or storage is 100% secure, and we
cannot guarantee that our network or systems will never be compromised, we take measures to protect
your personal data against loss or unauthorized access. It is your responsibility to maintain the
confidentiality of your account password. Please contact us immediately if you think your account may
have been compromised.


CHILDREN’S ONLINE PRIVACY

Our website is a general audience site and is not intended for use by children under 13. If you become
aware that a child under 13 has provided us with personal data through our website, we ask that you
notify us by email at martincbt@comcast.net. Should we become aware that a child under age 13 has
provided personal information, we will take steps to immediately delete it.


HOW TO ACCESS AND CONTROL YOUR PERSONAL DATA

NCCBT NETWORK Account and Clinical Directory: You can view or edit personal data connected to
your account, including information about you in the Clinical Directory, by logging into your NCCBT
Network account online.
Access Requests: You may also contact us directly by email or postal mail to request access to,
correct, change or delete your personal data.
If you contact us with a request, we may need to ask for additional information from you in order to
confirm your identity. This is to ensure that your personal information is not disclosed to a person who
does not have a right to receive it. We will endeavor to respond to your inquiry within 30 days. Please
note that we may have a legal obligation to preserve certain data.


HOW TO CONTACT US

Email: NCCBT Network webmaster: nccbtwebmaster@gmail.com ; NCCBT Network President:
martincbt@comcast.net
Postal Mail:
Attention: Lynn Martin
Northern California CBT Network
61 Avenida de Orinda #100
Orinda, California 94563


YOUR CALIFORNIA RIGHTS

If you are a California resident, California Civil Code Section 1798.83 permits you to make an annual
request for information regarding the disclosure of categories of your personal data NCCBT Network has
shared with a third party for the third party’s direct marketing purposes. We do not disclose personal data
to any third party to use for its own direct marketing purposes.

DO NOT TRACK DISCLOSURE

Do Not Track is a privacy preference that can be set in a web browser. At this time our website
does not recognize Do Not Track browser settings or signals. For information about Do Not Track, please
visit https://allaboutdnt.com/.


CHANGES TO OUR PRIVACY NOTICE

This Privacy Notice is effective as of August 1, 2018. From time to time it may become necessary to
update or change our Privacy Notice and we encourage you to periodically check here for the most
current version. If significant changes are made, we will provide you with appropriate notice, which may
include conspicuous notice on our website, or email notification. Your continued use of our website
constitutes your agreement to this Privacy Notice.